Find out how to create workflows in Apple’s Shortcuts app that use Notes

Apple’s Shortcuts app can now simply create, discover, and modify notes. Discover ways to use Shortcuts with extra superior workflows to extend your productiveness and note-taking talents.

Picture: CNET

The Shortcuts app for iOS is one in all my favourite apps that Apple has launched lately. The workflow creation device can automate duties on iOS, and with iOS 12.2, it contains new options surrounding the Notes app.

Shortcuts options 4 new workflow actions that can be utilized to automate notes: Present Observe, Create Observe, Discover Notes, and Append To Observe. These duties can be utilized along with myriad different actions.

This how-to focuses on utilizing these actions to construct a workflow that can allow you to dictate textual content to create a brand new notice. Then, we’ll modify the workflow to search out an current notice and append textual content to it. With these two examples, you may see the newly unlocked energy in Shortcuts and may start utilizing it with extra superior workflows to extend your productiveness and note-taking talents.

SEE: The Apple Developer Program: An insider’s information (free PDF) (TechRepublic)

Find out how to create a workflow that dictates textual content to a brand new notice

To create this workflow, open the Shortcuts app in your machine and comply with these steps.

Faucet the + button to create a brand new workflow. From the motion library, drag out the Dictate Textual content motion and set the Cease Listening parameter to your liking (I will go together with After Pause).
Drag out the Create Observe motion into the workflow and place it after the Dictate Textual content motion. Disable the Present Compose Sheet toggle (Determine A).

Determine A


The finished workflow for dictating textual content to a brand new notice utilizing Shortcuts.

Faucet the Play button to run the workflow. You will notice a dictation view seem and can mechanically kind in what you’re saying. Relying in your cease listening motion (utilizing our settings, it can cease listening once you pause talking), the motion will full, and a brand new notice might be added to the Notes app in your iOS machine.

Find out how to create a workflow that modifies an current notice

Let’s modify the workflow above so it searches for an current notice named Scratchpad (you will have to create this notice manually within the Notes app earlier than working the workflow) and modifies the textual content of the notice to append new textual content on the backside.

To do that, create a brand new workflow within the Shortcuts app, after which add the next actions to the workflow.

Discover the Notes The place motion and add a filter the place Title accommodates Scratchpad (or one other notice title that you simply want to append and modify).Set Variable motion, and set the variable title to NoteName.Dictate Textual content, configured just like the earlier step.Append to Observe, deciding on the NoteName variable (which accommodates the notice that we are going to modify) (Determine B).

Determine B


Configuration for modifying an current notice utilizing a primary filter to search out the notice and assign it to a variable.

Whenever you run this workflow, it can go to Notes and discover a notice named Scratchpad—if there’s multiple, then it can decide the primary one it finds. Then it units that notice to the variable so it may be used later within the workflow. Dictate Textual content prompts, and you’ll converse your notice additions, after which the variable might be mixed with the dictated textual content within the Append To Observe motion to change the notice utilizing the brand new textual content.

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